Module H · Goods Dispatching System

Goods Dispatching System
Queue · Yard · HU · Scale · Loading

A single system to control the full dispatch process: truck queuing and gate check-in, yard parking and bay assignment, handling unit (pallet / pre-sling / retail box) confirmation, truck scale integration and factory loading management.

Designed to integrate with SAP / ERP / WMS / TMS, automatically propose GR / GI from scale weight and provide real-time status for operations and management.

-35%
Average Truck Queue Time
-40%
Loading & Scale Processing
>90%
GR / GI Auto Posting Rate
Dispatch_Control_Flow
Live Yard View
Queue & Check-in Yard & Bay HU & Loading Scale & GR/GI
Net Weight: 28,420 kg
Document: 28,400 kg
Variance: +0.07%
Status: Auto-GI Ready
Pallet
Pre-Sling
Retail Box
Yard Turnaround: 47 min

Chaos at Gate, Yard & Dock

  • Long truck queues at the factory gate with no visibility who should go first.
  • No standard Handling Unit design for pallet, pre-sling and retail box → difficult to control quantity and damages.
  • Truck scale weight is keyed in manually → GR/GI errors and disputes with customers & carriers.
  • Yard and loading bays managed by phone & Line group, no real-time dashboard for management.

Orchestrated Goods Dispatching

  • Smart Queuing & Yard Management control every truck from booking, check-in, parking, bay calling until gate-out.
  • Handling Unit templates for pallet, pre-sling and retail box standardize packing and link directly to DO/SO/Shipment.
  • Online Truck Scale integration with auto GR/GI suggestion → ERP posting in one click with full tolerance control.
  • Factory Loading Management and Control Tower dashboard monitor every step with live KPIs and SLA alerts.

End-to-End Flow

From Queue Number to Auto GR/GI

One platform to manage Queuing System, Handling Units (Pallet, Pre-Sling, Retail Box), Truck Scales, Yard Management, Factory Loading and real-time Monitoring. Designed to integrate with SAP, WMS, TMS and other enterprise systems.

Smart Queuing & Check-in

Control truck arrivals with advance slot booking, gate check-in and dynamic resequencing based on priority and bay availability.

Handling Units & Loading

Standardize pallet, pre-sling and retail box structure with SSCC, scan-to-pack and digital loading checklist.

Truck Scale & Auto GR/GI

Capture in/out weight automatically, compare with document quantity and post GR or GI to ERP with tolerance control.

Yard Management

Visualize yard zones, truck parking positions and move orders. Avoid congestion and improve safety.

Factory Loading Management

Assign loading bays and teams, track loading progress and manage exceptions like short load or re-load.

Real-Time Status & KPI

Control Tower dashboard to monitor gate-in, yard, loading, scale and gate-out with SLA and root-cause analytics.

Smart Queuing & Gate Control

Replace manual queue boards and phone calls with a real Queuing System. Carriers book slots in advance, security uses digital check-in and the system automatically re-sequences trucks based on business rules, priorities and bay availability.

  • Advance Slot Booking: Different rules for inbound, outbound, export, inter-plant, etc.
  • Digital Queue Number: QR code / license plate based ticket with live status.
  • SLA Tracking: Measure gate-in to gate-out, waiting time at every step.
Live Queue Board Plant KW · Today
#
Truck / Carrier
Status
Wait (min)
Q-012
10W-1234 · ABC Logistics
At Yard
18
Q-013
70-8899 · Carrier X
Waiting Gate
07
Q-014
80-4412 · Supplier Y
Booked 13:30
Current SLA: Target 45 min Late trucks: 2

Handling Unit Management (Pallet / Pre-Sling / Retail Box)

Build a clear digital structure for every shipment. Items pack into cartons, cartons pack into pallets or pre-slings, and Handling Units load into trucks – all tracked by SSCC and linked to DO/SO/Shipment.

  • HU Templates: Define standard pallet, pre-sling and retail box layouts per product family.
  • Scan-to-Pack: Use barcode / QR to validate quantity and batch per HU during packing.
  • HU Status: Track “Packed”, “Staged”, “Loaded” and “Shipped” for full traceability.
Shipment Structure #SH-992 100% HU Confirmed
Truck: Lic-8821 · DO: 45001234
HU: Pallet #001 (SSCC 003456789012345678)
Carton A · 10 Units · Retail Box
Pre-Sling B · 1,000 kg · Bulk
Linked to SAP HU & Delivery · Export, CNF Bangkok Port

Truck Scale Integration & Auto GR / GI

Connect your weighbridge directly with the Goods Dispatching System. Capture in/out weight automatically, compare with document quantity and generate GR/GI suggestion for SAP or ERP – with full tolerance and approval rules.

  • Online Scale Reading: No manual key-in, no Excel, no calculator.
  • Tolerance Engine: Configure +/- kg or % variance per material or customer.
  • Auto Posting: Post GR (101/105) and GI (601/641/647) directly with audit log.
Weighbridge · Outbound Scale #2 · Bay 03
In Weight
12,340 kg
Tare (Truck + Trailer)
Out Weight
40,780 kg
Gross After Loading
Net
28,440 kg
DO Weight
28,400 kg
Variance
+0.14%
Posting Proposal: GI 601 · 28,440 kg

Yard Management & Factory Loading

Control every movement in the yard and at loading bays. Assign trucks to zones, call them to bays at the right time and track loading activities – all in one screen.

  • Yard Map: Visual layout of parking zones with truck positions and status.
  • Bay Scheduling: Visual calendar of loading bays with drag-and-drop rebooking.
  • Loading Checklist: Confirm HU, sealing, photos and exceptions digitally.
Bay & Yard Overview
Yard Zones
OUT-1
3 Trucks
INB-1
2 Trucks
Issue
1 Truck
Bay Timeline (Today)
Bay 01
09:00
Outbound · 12 Pallets
Truck Q-012 · Carrier ABC
Loading
Bay 02
10:30
Inbound · Raw Mat
Waiting Truck Q-013
Truck not arrived
Bay Utilization Today: 82% Average Time at Bay: 32 min

Real-Time Dispatch Control Tower

Monitor the entire Goods Dispatching System in one live dashboard. See how many trucks are at gate, in yard, in loading, on the scale or completed – with KPIs and alerts for management.

  • End-to-End Visibility: Track every step from queue to auto GR/GI.
  • KPI Monitoring: Truck turnaround time, queue time, bay utilization, no-show rate.
  • Multi-Plant View: Compare performance across plants and carriers.
Dispatch Control Tower Real-time · All Plants
Trucks On Site
27
+4 vs yesterday
Avg Turnaround
52m
Target: 60m
Auto GR/GI
93%
This week
Trucks by Status Now
Loading In Yard On Scale Completed
Drill-down by plant, business scenario, carrier and truck type for root-cause analysis.

Integration Architecture

Built for ERP, Logistics & Factory Systems

The platform connects operations to business systems ensuring that every movement, weighment and Handling Unit is synchronized with enterprise data structures and regulatory compliance.

SAP / ERP

Delivery, PO, GR/GI, HU, batch and stock level transaction sync.

WMS / TMS

Provides shipment execution, route assignment and carton/pallet validation.

Truck Scale

Real-time gross, net and tare data for compliance and invoice accuracy.

Governance

Role-based control, audit logs, traceability and exception workflow.

Turn your yard into a controlled dispatch factory.

Schedule a session to see how our Goods Dispatching System unifies Queuing, Handling Units, Truck Scales, Yard Management and Loading – and how Auto GR/GI can reduce manual work and disputes.